The Company recognises a fundamental duty to conduct its business in a socially, environmentally and economically responsible manner which fosters safe and ethical behaviour in the office and onboard ships. This requires commitment, competence, motivation and proper attitude of all individuals at all levels within the Company.
The Company is committed to ensure that life, environment, process and property are not jeopardised at any time.
The Company’s objective is to provide the customer with safe, environmentally sound, ethical, high quality and cost effective services which meet the agreed specifications perpetually.
The Company recognises that to achieve its objectives and targets it requires the following:
- Adequate Human resources both ashore and afloat.
- Operating procedures for ships and offices.
- Proper and timely supplies of stores, spares.
- Adequate financial resources
In order to have a robust Quality, Health, Safety and Environment Management (QHSE) System, the Company has adopted the International Safety Management (ISM) Code, ISO 9001:2008, ISO 14001:2004(E) and OHSAS 18001:2007 standards.
It is the Company’s Policy to comply with applicable :
- International Rules, Regulations and Laws as mandated by the IMO, ILO and other organisations.
- Rules and Regulations of the Flag State of the vessel.
- Local Rules and Regulations of the Coastal state or port.
This document is to be displayed in each office and on each vessel and is also available on the Company’s website ashore and on the ‘PARIS’ system onboard. This document applies to all shore based employees or personnel onboard ships including contractors providing service on behalf of the Company and agents attached to the Company.
2 MANAGEMENT COMMITMENT, AUTHORITY AND RESPONSIBILITY
The Company's Managing Director and Senior Management are committed to its QHSE Policy and have the responsibility to ensure the Company's policy is carried through to:
- Promote each individual's personal involvement in maintaining high QHSE standards.
- Ensure necessary procedures and work instructions are available, operative and effective for setting, reviewing and meeting the Company’s QHSE objectives and targets.
- Identify, report and record any nonconformity or non-compliance and take the necessary corrective and preventive action.
- Monitor, review, analyse and evaluate the Company’s operations and QHSE system to ensure that it reflects the Company requirements and endeavours for continual improvement.
- All employees and stakeholders.
The Managing Director and Senior Management have the authority to take necessary action to comply with the above.
The responsibility for understanding and executing the defined Company Procedures in meeting the requirements of the QHSE policy resides with all employees.
The Master has the responsibility for implementing this policy onboard and has complete authority over all activities and all personnel onboard. In matters relating to safety and pollution prevention, the Master has the overriding authority and discretion to take whatever action he considers to be in the best interest of the crew, ship, cargo and marine environment and to request the Company’s assistance as may be necessary.
3 OCCUPATIONAL HEALTH AND SAFETY
It is the Company’s Policy to provide a safe and healthy workplace environment for shore based and shipboard personnel and the Company is committed to:-
- Prevent loss of life, work-related injury or illness by promoting safe and healthy practices and proper planning and execution of operations.
- Comply with applicable requirements that relate to Occupational Health and Safety (OH&S).
- Establish its own standards and guidelines where existing laws and regulations are not adequate to assure protection to human health and safety.
- Establish clear OH&S objectives and targets towards minimizing risk potentials and protect all staff working on board ships by the use of appropriate technology and operating procedures
- Encourage all individuals to identify potentially unsafe conditions or unlawful practices and to undertake corrective measures.
- Provide all its employees with information, equipment and training necessary for them to carry out their work safely.
- Ensure that regular safety and contingency drills are conducted by the Master and at times supervised by the shore based personnel for ensuring that relevant personnel are fully conversant with their duties so as to maintain a confident and proficient team on board to deal with all contingencies and emergencies.
- Ensure that Safety is uppermost in mind in all Company instructions.
- Continuous improvement in OH&S management and OH&S performance.
It is the Company’s Policy to work towards a cleaner marine environment and the Company is committed to:-
Firmly support the International Convention for the Prevention of Pollution from Ships (MARPOL) and other environmental requirements and believing that the first line of defence against pollution must be to avoid accidents occurring.
Comply with applicable marine environmental protection requirements established under International, Flag State, Port State and Coastal State Laws including but not limited to the International Convention for the Prevention of Pollution from Ships (MARPOL), concerning the use of Oily Water Separators, Oil Content Meters, Incinerators and other Pollution Prevention Equipment.
A Zero-Tolerance approach to any non-compliance / violation with the above and will extend all cooperation to Authorities in bringing Offenders to book.
Continuous improvement in environmental performance, including those areas in the Environmental Management System.
Pollution prevention with an emphasis on source reduction, including the funding and human resources necessary to effectively maintain and repair the systems, equipment, and components found in machinery spaces of vessels.
Continuous reduction of environmental risks.
Sharing information with external stakeholders on environmental performance.
Undertake steps in energy conservation to help address the problem of depleting natural resources and its impact on the environment.
5 ETHICS AND NON-RETALIATION
It is the Company’s Policy to ensure that all shore based and ship based personnel carry out their duties in an ethical and honest manner ensuring that they exhibit the highest standards of integrity and righteousness at all times. The Company is committed to :
Ensure that no shore based employee or personnel onboard ships under Management, participates in any incentive or bonus programs based on minimizing operational costs associated with the operation, maintenance, and repair of machinery space systems, equipment, and components without ensuring that efficiency and performance are maintained. The intent of this is to ensure that staff do not avoid such costs and thereby sacrifice environmental compliance.
Take appropriate action, up to and including dismissal, against any shore based employee or personnel onboard ships under Management who obstruct, hinder or present false information, or make false statements during any inspection; monitoring or audit carried out by any authority whatsoever.
Ensure that NO shore based employee or personnel onboard ships under Management are punished, discriminated against or otherwise suffers negative consequences for reporting violations of QHSE laws, regulations, or policies.
Take disciplinary action up to and including dismissal against any shore based employee or personnel onboard ships under Management who depart from specified operating policies and procedures.
Shore based employees and personnel onboard ships under Management may also be personally liable for criminal, civil or administrative penalties as a result of non-compliance.
6 DRUG AND ALCOHOL
The Company is committed to maintain a safe and healthy working environment free from the unauthorised use of drugs and alcohol and has in place a policy which meets the standard of the "OCIMF".
Alcohol may not be consumed within 4 hours of one's watch or duty.
The Master, Navigating Officer and the Chief Engineer must not drink alcohol within 4 hours of sailing.
No crew member may be intoxicated while aboard a ship. Intoxication is defined as 0.04 pct or more blood alcohol content.
Anyone showing signs of intoxication (Including the Master) may be directed to be tested. Intoxication may be proven through either test results or observation of appearance and behaviour.
If the Master suspects intoxication and is unable to test the blood alcohol content, he may order the concerned watch keeping personnel to refrain from duty and must make a detailed report to the head office.
If the Master is intoxicated the Company must be immediately informed by the Chief Officer and Chief Engineer.
Prior joining a vessel managed by the Company, every seafarer shall undergo testing for drugs and alcohol as part of the routine medical examination. Should drug or alcohol abuse be detected during the pre joining test, the seafarer will be considered as having failed the medical examination and will not be employed.
The Company will carry out on board unannounced random alcohol tests at sea, unannounced drug and alcohol testing by shore and testing on board following an incident.
Should any seafarer, during his career with the company, found to be in violation of the Company’s Policy he/ she will be liable for disciplinary action / dismissal.
The Company recognises that safety, environment protection, pollution prevention and efficiency are an integral part of good ship management which can only be a result of a combination of right skills, knowledge and experience ashore and onboard vessels.
In order to accomplish the desired objectives as well as provide and maintain the highest standards of ship management, the company is committed to:
Employ staff having adequate qualifications, skills, knowledge and experience to serve in the rank or position they have been selected for.
Employ only those seafarers who are mentally and physically sound and medically fit to effectively execute the set objectives of the Company.
Inculcate a sense of loyalty and dedication and to encourage a sense of belonging to become long serving employees of the Company.
Provide staff ashore and afloat with information and training necessary for them to fully understand the Company’s QHSE System.
Ensure that compliance with the QHSE standards is a key ingredient in the identification of training needs and performance reviews of shore and shipboard personnel.
It is the Company’s policy to :
- Provide a secure working environment, by establishing and maintaining the required security measures to prevent unlawful acts against ships which endanger the safety and security of persons/property on board and the environment.
- Ensure that the Master, Company Security Officer and the Ship Security Officer are given necessary support to fulfil their duties and responsibilities in accordance with IMO’s draft amendments to SOLAS Chapter XI-2 and the ISPS Code.
The Master has the overriding authority and responsibility to make decisions regarding the security of the ship and to request the assistance of the Company or of any Contracting Government as may be necessary.
All Company employees, ashore and on board ships, are expected to comply with the required procedures within the Ship Security Plan and should be familiar with the relevant security duties required of them and the measures required to protect the ship from any unlawful act.
Complying with and maintaining ship security is a continuous process and as new potential threats are uncovered, additional security procedures and measures shall be devised and implemented.